April 2017 changes to Flat Rate VAT Scheme

From 1st April 2017 there are important changes to the Flat Rate VAT Scheme. HMRC have now completed all consultations and below is information on how it affects contractors who run their own Limited company.

Background on the Flat Rate VAT Scheme 

This scheme was designed to reduce the cost of complying with VAT obligations by simplifying the way small business calculate their VAT. This is achieved by applying a fixed percentage depending on the trade or profession. Under this scheme any VAT reclaims are restricted (except on capital equipment greater than £2000).

To recap the Flat Rate Scheme is a simplified method for eligible businesses to work out their VAT liability by applying a fixed percentage, based on the trade or profession to the VAT inclusive turnover. Under this method any VAT reclaimable is restricted. This does not include the purchase of capital goods such as new equipment, food and drink and vehicles, parts of vehicles or other capital equipment greater than £2000. 

For example, if you are an IT contractor, your fixed percentage would typically be 14.5%. If you invoice a client for £2,500 plus VAT you will pay HMRC £435 (£3,000 x 14.5%). The standard rated method involves calculating the VAT liability based on VAT charged on sales less VAT incurred on purchases. 

Changes from April 2017 

From April 2017 there will be changes affecting businesses with very low cost basis. These businesses will now be classed as “limited cost traders” if they spend:

  • less than 2 % of their VAT inclusive turnover on goods in an accounting period; or
  • more than 2% of their VAT inclusive turnover but less than £1000 a year.   

Goods do not include: 

  • any services - which is anything that isn't goods
  • expenses like travel and accommodation
  • food and drink eaten by yourself or your employee(s)
  • vehicle costs including fuel unless you are in the transport business using your own, or a leased vehicle
  • rent, internet, phone bills and accountancy fees
  • gifts, promotional items and donations
  • goods you will resell or hire out unless this is your main business activity
  • training and memberships
  • capital items for example office equipment, laptops, mobile phones and tablets

Government have published a tool to find out whether you meet the “limited cost trader” criteria. Click here to access this beta tool currently published on gov.uk.

Business that are deemed as a “limited cost trader”, will should apply a new rate of 16.5% to their VAT inclusive turnover to calculate their VAT liability, instead of applying the fixed percentage based on your trade or profession. For a typical IT contractor currently on a fixed flat rate of 14.5%, this of course means an increase of 2%. Note, that if you are in the first year of the Flat Rate Scheme a further 1% discount still applies.

Who will be affected?

The measure will increase the VAT bill of businesses that are labour-intensive but spend little on goods.

Examples of the kind of entities that may be affected are IT contractors, consultants and construction workers who supply their labour but are not responsible for purchasing the raw materials.

How will the new Flat rate transition to the new rate?

From 1st April 2017, to ensure the transition of new 16.5% Flat rate correctly where applicable a legislation was published on 23 November 2016 to prevent businesses from issuing invoices or receiving payments prior to 1 April 2017 for services provided post 1 April. Effectively, any such supply will be deemed to have taken place on 1 April 2017 and therefore subject (if applicable) to the new flat rate percentage of 16.5%.

What to do?

If you are still within the first 12 months of VAT registration, you will still be eligible for the 1% first year discount. This would mean that you are still on the most tax efficient and simplistic scheme to calculate your VAT liability.

If you have been a user of the Flat Rate Scheme for more than one year and are deemed as a “limited cost trader”, leaving the scheme and accounting for VAT under the standard calculation method can produce a relatively insignificant sum of between £78 - £128 per annum (based on turnover of between £60k - £90K per annum and reclaiming input VAT on accountancy fees alone). To reclaim input VAT on eligible purchases under this method you will be required to analyse and provide VAT receipts to support each purchase. This of course will require your additional time for potentially minimal benefit, dependent upon your level of expenditure eligible for reclaim.

The choice on whether to remain on the Flat Rate Scheme or move to a Standard VAT Scheme depends will be unique to individual business circumstances depending on their capital expenditure. We recommend to speak to your accountants before making a decision.

If you require further help or support in making this decision please contact your accountant or contact our SJD Accountancy experts on 01442 275 789.

SJD Accountancy

SJD Accountancy are the UK's largest specialist provider of fixed fee, Limited company accountancy services to contractors; we've been acting for contractors across the UK since 1992 and have more than 15,000 clients.

We are the only national specialist firm of contractor accountants with offices nationwide. SJD Accountancy has more qualified staff than any other firm in our market with qualifications from the following major tax and accountancy bodies - ATT, AAT, CTA, ACCA, CA, ACA and FCCA.

  • Unlimited face to face meetings. This is a unique service only SJD Accountancy offers - unlimited face to face meetings across the UK - tax is complicated and sometimes only a meeting will do.
  • UK's Largest contractor accountants with more qualified staff. No call centres, no outsourcing, no automated call handling. Simply telephone, email or meet your own dedicated accountant* face to face.
  • Money back service guarantee. All your telephone calls and emails will be answered the same day or we will make a full refund of that months fee.
  • Outstanding reputation. We have won more awards for customer service and accountancy excellence than any other firm in our market, including: Best Accountant for Contractors, Accountant of the Year and Best Professional Service Team to name just a few.
  • All inclusive low cost fixed fee accountancy package which includes completion of accounts*, payroll bureau, dividends and corporation tax computations, personal taxation, free bookkeeping software, your own dedicated accountant* and all company returns for a fixed fee of £120 plus VAT per month.

If you have any questions about contracting or would like any further advice please call our new client services helpdesk on 01442 275789 or email: janice@sjdaccountancy.com.

Appoint SJD Accountancy and never worry about your tax or accountancy affairs again.

Form your own Limited company with SJD - our same day online company formation service includes company bank account set up, VAT/PAYE registration and advice on optimum share structure. 

You may also find the following pages, guides and case studies useful:

*If you would like us to complete your company year end accounts we simply ask that you have been a client of SJD for one year or have made 12 monthly payments. All accountants are part or fully qualified.